A fleet management software helps to run a fleet organization by taking care of all the aspects. Fleet organizations need to incur heavy expenditure for management and maintenance of vehicle equipment assets including labor charges. To successfully accomplish these tasks fleet managers require a tool that would reduce the cost and improve planning in the long run. The software plays a significant role as it helps to manage the fleet’s operations as well as performance effectively by way of increasing the availability and utilization of the vehicles and reducing repair and maintenance cost.
Tips To Choose the Right Vehicle Maintenance Software
Vehicle management software has evolved a lot with time and at present it can provide fleet owners with more resources and data. However, there are different vehicle management software providers and make sure that you get the one that meets your requirements. Here are certain things you should look for when choosing a fleet management software.
- Determine the requirements
Fleet management software come in different sizes and this technology provides real time data about your vehicles, the drivers, their location and their performance. You need to identify your requirements in order to improve your vehicle maintenance. For instance, in case of a small fleet the top priority must be a real-time GPS tracking facility for reducing operational expenses. For medium-sized fleet, a GPS tracking system with all entry-level amenities and telematics features is essential. In case of a large fleet, the priority should be on detailed vehicle diagnostics.
- One software platform and data source
More the number of software platforms, more are the chances of conflicting and inconsistent data. Vehicle management systems having one source code base with consistent code standards provides quick access to data. This data is more consistent and accurate. It helps you to figure out how the software is managing your data and enables full integration of fleet programs and services allowing visibility in all areas.
- Accurate data
If the data provided by vehicle maintenance software is incorrect and inconsistent, then it becomes difficult for fleet owners to analyze the data and take decisions based on that. It is the software’s data source that helps to determine whether the data provided is accurate and consistent. So make sure that the software provides accurate data.
- Mobile apps
Fleet owners mostly do their jobs when they are travelling. So they need a fleet management mobile app which will provide correct and real-time data on the go. When choosing a software fleet owners should make sure that both the desktop version and the mobile app provide the same data in real time. This will enable both the fleet owners and the drivers to do their jobs regardless of their time and location.
- Intuitive interface
A software that is user friendly with an intuitive interface makes it easier to visualize the data and analyze it effectively. This in turn helps to identify opportunities and implement strategies so that safety of the vehicle can be improved further and costs can be reduced.
Fleet owners depend on vehicle maintenance software provided by Chevin Fleet Solutions to manage their day to day operations. So the software needs to be functional round the clock. While choosing a provider, the historic and estimated future uptime of the software should be checked. One must also find out whether the software always monitors uptime to make sure that it matches with reliable companies like Google.
- Cloud-based support
This feature needs to be incorporated in vehicle maintenance software to ensure efficiency. It enables fleet owners to track their vehicle anytime, from anywhere and from all devices.
- Customer service
In order to satisfy your clients, you must also ensure the same level of service from your vehicle management software provider. This includes technical support, responsiveness, scope and quality. Customer support also includes the training required for optimal use of the system.
Considering the above tips would help fleet professionals to choose the best vehicle maintenance software.